Privacy Notice
UK PROPERTY LAWYERS LIMITED
ICO Registration Number: 00010426202
UK Property Lawyers Limited (“we”, “us”, “our”) is committed to protecting your personal information. This Privacy Notice explains how we collect, use, and store your personal data in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the requirements of the Council for Licensed Conveyancers (CLC).
1. Who We Are
UK Property Lawyers Limited is the data controller of your personal information.
Registered office:
Units 2 and 3, Kings Buildings, Hill Street, Lydney, Gloucestershire, GL15 5HE
2. What Personal Data We Collect
We may collect and process the following information:
Your name, address, email address, telephone number
Proof of identity (passport, driving licence), proof of address
Financial information including bank statements and source of funds
Mortgage information
Property details and transaction history
Information you provide when communicating with us
AML screening data, including sanctions and PEP checks
Special category data where required, such as information relating to vulnerability or bankruptcy (processed only where lawful)
Data may be collected via our website, email, telephone, meetings, or through third-party services such as ID verification providers.
3. Lawful Bases for Processing
We process your personal data under the following lawful bases:
Performance of a contract: to deliver conveyancing services to you
Legal obligation: compliance with AML Regulations, CLC rules, tax law, and statutory record-keeping
Legitimate interests: to manage our business operations, prevent fraud, and improve our services
Consent: for marketing communications (you can withdraw consent at any time)
4. How We Use Your Personal Data
We use your data to:
Provide conveyancing and related legal services
Verify your identity and meet AML and financial crime obligations
Communicate with you throughout your transaction
Manage payments, billing, and accounts
Submit applications to HM Land Registry
Liaise with lenders, estate agents, and other parties involved in your matter
Maintain internal records and comply with CLC regulatory requirements
We will never sell your personal data.
5. Who We Share Your Data With
We may share your data with the following third parties where necessary for your transaction:
HM Land Registry
Search providers
Identity verification services
Mortgage lenders and brokers
Estate agents involved in your transaction
Professional indemnity insurers and auditors
Law enforcement or regulators where required by law
IT and case management system providers
All third parties must maintain confidentiality and comply with data protection law.
6. International Transfers
We do not routinely transfer personal data outside the UK.
If a transfer is necessary, we ensure appropriate safeguards are in place.
7. AML Compliance
To comply with the Money Laundering Regulations 2017, we are legally required to:
Verify identity and address
Obtain and record source of funds
Conduct ongoing monitoring
Retain AML records for at least five years
These checks are mandatory and may involve third-party verification services.
8. How Long We Keep Your Data
We will retain your data for:
At least six years after your matter completes (CLC minimum requirement)
Longer where required, for example where legal claims may arise
AML records: minimum five years
Marketing data: until you withdraw consent
9. How We Protect Your Data
We use appropriate technical and organisational measures to protect your data, including encrypted systems, secure storage, access controls, and ongoing staff training.
10. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Correct inaccurate information
Request erasure (subject to legal exceptions)
Restrict or object to processing
Withdraw consent (e.g., marketing)
Data portability in certain circumstances
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: www.ico.org.uk
11. Contact Us
For any queries about this Privacy Notice or to exercise your rights, please contact:
Data Protection Lead
UK Property Lawyers Limited
Units 2 and 3, Kings Buildings, Hill Street, Lydney, Gloucestershire, GL15 5HE
Email: lisa@ukpl.net
